AUDIT (LOCAL FUND)

DIRECTOR OF STATE AUDIT, T.G.,HYDERABAD

(i) THE PARTICULARS OF ORGINASATIONS, FUNCTIONS AND DUTIES:

ORGANISATION OF THE DEPARTMENT LEVEL OF THE OFFFICE HEAD OF THE OFFICE

STATE OFFICE AT D I R E C T O R HYDERABAD

REGIONAL OFFICES REGIONAL DEPUTY DIRECTOR { Warangal & Hyderabad}

DISTRICT LEVEL OFFICES DISTRICT AUDIT OFFICER AT DISTRICT HEAD QUARTERS

FUNCTIONS & DUTIES :

To conduct an audit in respect of any local authority or any other authority specified in the Schedule in the manner provided by or under this Act and to recover the cost of audit in respect of such authorities as may be specified by the Government.

Authorizes the pensionary benefits to all retired class IV employees in all State Government Departments, Secretariat Departments, police constables, Head Constables of Police Department and Forest Guards of Forest Department.

(ii) POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES:

(1) DIRECTOR:

Is the head of the department and exercises general control and superintendence over all officers and subordinate staff of the department.

May inspect the accounts of Local Authorities and others authorities specified in the Schedule to the AP State Audit Act, 1989.

May condone the audit of accounts of any Local authority or other authority, where the audit is not possible due to loss of records on account of floods, fire and theft and other natural calamities in Consultation with the heads of Administrative Departments of the local authorities or other Authorities concerned.

Can initiate disciplinary action against the authorities who are found negligent in enforcing and misusing the powers under the provisions of the Act and the rules and they are liable for disciplinary action in accordance with the procedure laid down in A.P. Civil Service (CCA) Rules 1991.

Responsible for proper conduct of audit of all auditable institutions in the State and furnishes such reports to Government as may be required.

Can call for all the files including the files relating to confidential nature which are not produced to auditors, by the Chief Executive Officer and deal with the standing instructions for the handing and custody of such documents issued from time to time in this regard.

May conduct the audit of non-notified gram panchayats on group basis at Mandal Headquarters or at such other places as specified.

Appointing authority in respect of Audit Officer, State Audit.

Exercises disciplinary powers over all officers and subordinates.

Approves and issues surcharge certificates in respect of Universities.

(2) REGIONAL DEPUTY DIRECTOR:

Zonal head of the Department. Acts as liason officer between the Director and the District Audit Officers in the Districts.

Appointing/transferring/disciplinary authority in respect of Assistant Audit Officers (First level Gazetted post) and Senior Auditor.

Responsible for conducting audit issue of audit report of Zilla Parishads in his zone.

(3) DISTRICT AUDIT OFFICER:

Head of the District of this Department.

Appointing/transferring/disciplinary authority in respect of Junior Auditor, Typist, Record Assistant and Office Subordinate.

Responsible for overall conducting audit and approving/ issuing of Audit Reports in the District in respect of the institutions under the audit fold of the department. Preparation of District Consolidated Audit Report of each District.

Authorizes the pensionary benefits to all retired class IV employees in all State Government Departments, Police constables, Head Constables of Police Department and Forest Guards of Forest Department at District Level and class IV Employees of A.P.

(4) ASSISTANT AUDIT OFFICER:

First level Gazetted officer conducting Audits at the field level with the assistant of Senior Auditors and Junior Auditors. Head of the office in certain independent offices and also drawing and disbursing officer in respect of their staff.

(iii) THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY:

The channels of supervision and decision making process are:

(1) Junior Auditor/Senior Auditors -> Assistant Audit Officer -> Audit Officer -> Dy. Director -> DIRECTOR.

As regards accountability, all staff members are governed by T.G.Civil Service (Conduct Rules) 1964 and A.P. State Audit Rules, 2000.

(IV) THE NORMS SET BY IT FOR THE DISCHARGE OF FUNCTIONS:

The Action Plan of audit for the year drawn by the Director shall be followed by the Subordinate staff.

(V) THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY IT UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:

Andhra Pradesh State Audit Act, 1989 (Act 9 of 1989).
Andhra Pradesh State Audit Rules, 2000.
Specific Acts/Rules and Government Orders governing the various institutions which are included in the Schedule to the A.P. State Audit Act.
All other rules and Government instructions issued from time to time incidental to and connected with the audit of various institutions and service conditions of the Government employees.

Office of the Dist. Audit Officer, State Audit MahabubabadH.No.5-1-101, Opp: Vignana Bharathi Degree College, Kankar Board, MahabubabadConduct the Audit of Auditable Institutions in his Jurisdiction and Supervise the Audit at field level in the offices of the Local Authorities. 7.Authourization of Pensionary Benefits of Class-IV Employees in Dist.

Particulars of the organization, functions and duties.
Sl. No.	Name of the Organization	Address	Functions	Duties
1	Office of the Dist. Audit Officer, State Audit Mahabubabad	H.No.5-1-101, Opp: Vignana Bharathi Degree College, Kankar Board, Mahabubabad	Conduct the Audit of Auditable Institutions in her Jurisdiction and Supervise the Audit at field level in the offices of the Local Authorities.	1.Supervise the Audit work in Dist. of all Audits in her Jurisdiction.
				2.Approve & Issue the Audit Reports of all the auditable institutions in the Dist.
				3.Issue of Spl. Letters, if any in r/o those Audit Reports which are approved and issued by her jurisdiction.
				5. Counter sign the TA claims of the staff of her office.
				6. Waive the Audit Objections raised upto Rs.1500/- in the Audit Reports his jurisdiction.

PROFILE OF STATE AUDIT DEPARTMENT:

The State Audit Department has been assigned the audit on the accounts of Rural & Urban Local Bodies and other institutions as per the State Audit Act,1989 and as per State Audit Rules framed there under the year 2001. This Department is functioning under the control of ‘Finance Department’ Government of Telangana.

The following Auditable Institutions that has to be audited by the State Audit Department in every Financial Year.

Sl. No.	Institution Type	Total Demand of the District as on 01.04.2019
Sl. No.	Institution Type	Arrear	Current	Total
1	2	3	4	5
1	Mandal Parishad	0	12	12
2	Gram Panchayats	0	461	461
3	Municipal Councils	0	4	4
4	AMC’s	0	3	3
5	ZGS / CGS	0	1	1
6	HR&CE Institutions	0	6	6
7	CDP	0	1	1
8	Village Insurance Scheme	0	1	1
9	TSBOCW Board	0	1	1
10	Miscellaneous Audits	0	1	1
	*Total*	0	491	491

Rules, Regulations, Instructions, Manual and records for discharging functions
List and gist of rules, regulations, instructions, manuals and records, held by public authority or under its control or used by its employees for discharging functions in the following format.
Sl. No.	Description
1	Telangana State Audit Act, 1989 (Act 9 of 1989)
2	Telangana State Audit Rules, 2000
3	Specific Acts/Rules and Government Orders governing the various institutions which are included in the Schedule to the T.G. State Audit Act.
4	All other rules and government instructions issued from time to time incidental to and connected with the audit of various institutions and service conditions of the Government employees.

DIRECTORY OF OFFICERS AND EMPLOYEES

Sl.No.	Name of the Office/Administrative Unit	Name of the Designation	Telephone & Fax office Tel: Residence Tel: Fax:	E-Mail
1	Dist. Audit Officer, State Audit, Mahabubabad	1. Smt.D.Prathibha, Dist. Audit Officer,State Audit, Mahabubabad,	9705340139	Daosamahbd.ts@gmail.com
		2. Sri.P.Keshavananda Kumar, Asst. Audit Officer,	9059665161
		3. Vacant Asst. Audit Officer	–
		4. Smt.G.Bhagya Laxmi, Senior Auditor	8464004565
		5. Sri.J.Kishore Kumar, Senior Auditor	9949498887
		6. Sri.G.Earu, Senior Auditor	9849342554
		7. Vacant Senior Auditor	–
		8. Vacant Senior Auditor	–
		9. Vacant A Senior Auditor	–
		10. Syed Khaleellulah Hussiani, Junior Auditor	9492808047
		11. M.Leelaabhilash, Junior Auditor	8978549545
		12. V.Vidya Sagar, Junior Auditor	9014636107
1	Dist. Audit Officer, State Audit, Mahabubabad	13. Izhan Ashan Farooqui, Junior Auditor	6309593646
1	Dist. Audit Officer, State Audit, Mahabubabad	14. Md.Nayeem Pasha, Office Subordinate	9959019366

Powers and duties of officers and employees

Sl.No.	Name of the Officers/employee	Designation	Duties allotted
1	Smt.D.Prathibha	Dist. Audit Officer	1.Supervise the Audit work in Dist. of all Audits in her Jurisdiction.
			2.Approve & Issue the Audit Reports of all the auditable institutions in the Dist.
			3.Issue of Spl. Letters, if any in r/o those Audit Reports which are approved and issued by her jurisdiction.
			5. Counter sign the TA claims of the staff of her office.
			6. Waive the Audit Objections raised upto Rs.1500/- in the Audit Reports his jurisdiction.
			7.Authourization of Pensionary Benefits of Class-IV Employees in Dist.
2	Sri.P.Keshavananda Kumar	Asst. Audit Officer	1. Conducting the Audits as per Approved AAP for audits allotted to him.
			2.Making correspondence with other Dept. or Local Bodies or Local Authorities etc., in regard to audits done by him either individually or in team.
			3.Updating the Audit and Administrative Registers and Records.
			4.Submission of Draft Surcharge Certificates and attending to Surcharge Appeal files of other correspondence works on Surcharge Action.
			5. Perform another work as instructed by the DAO
3	Vacant	Asst. Audit Officer	Work as instructed by the DAO
4	Smt.G.Bhagya Laxmi	Senior Auditor	1. Conducting the Audits as per Approved AAP for audits allotted to her.
			2.Making correspondence with other Dept. or Local Bodies or Local Authorities etc., in regard to audits done by her either individually or in team.
			3. Pre- Audit of Expenditure Bills of AMCs
			4.Scrutiny of Audit Reports.
			5.Preparation of Dist. Audit Reports & State Audit Review Reports.
			6. Preparation of Annual Action Plan & Perform an other work as instructed by the AAO.
5	Sri.J.Kishore Kumar	Senior Auditor	1. Conducting the Audits as per Approved AAP for audits allotted to him.
			2.Making correspondence with other Dept. or Local Bodies or Local Authorities etc., in regard to audits done by him either individually or in team.
			3. Pre- Audit of Expenditure Bills of AMC
			4. Preparation of Dist. Audit Reports & CARRs.
			5. Scrutiny of Pensions of Class-IV
			6.Verifying the Monthly PDLs of office & Perform an other work as instructed by the DAO.
6	Sri.G.Earu	Senior Auditor	1. Conducting the Audits as per Approved AAP for audits allotted to him.
			2.Making correspondence with other Dept. or Local Bodies or Local Authorities etc., in regard to audits done by him either individually or in team.
			3. Pre- Audit of Expenditure Bills of AMCs
			4.Submission of Replies of A.G.s/RDDs inspection notes.
			5.Correspondance relating to Audit Matters & submission of replies to minutes of meeting conducted by the DAO/RDD & Perform an other work as instructed by the AAO.
7	VACANT	Senior Auditor	Work as instructed by the DAO
8	VACANT	Senior Auditor	Work as instructed by the DAO
9	VACANT	Senior Auditor	Work as instructed by the DAO
8	Syed Khaleellulah Hussaini	Junior Auditor	1. Preparation of Pay Bills, Maintenance of Registers relating to Establishment Matters and correspondence of his G.Ps & Perform an other work as instructed by the AAO..
8	Syed Khaleellulah Hussaini	Junior Auditor	1.Maintenance of Inward & Out ward Registers, Submission, Approved Register and correspondence of her G.Ps and other miscellaneous works.
10	M.Leelaabhilash	Junior Auditor	1.Preparation of Tour Programme & Pdls maintenance of CL Registers & Attendance Register and other work entrusted by the AAO and correspondence of his G.Ps.
10	M.Leelaabhilash	Junior Auditor	1.Correspondance relating to Audit Matters, Maintenance of TA Bill Register, Verification of Printed matters and other work entrusted by the AAO and correspondence of his G.Ps
12	V.Vidya Sagar	Junior Auditor	Correspondence relating to Audit Matters, Maintenance of TA Bill Register, Verification of Printed matters and other work entrusted by the AAO and correspondence of his G.Ps
13	Izhan Ashan Farooqui	Junior Auditor	Pension Inward and Out Ward Register, Postage